Orientation Workshop: U.C. System-wide Organization
April 18, 2001, 10:00 to 11:00

Questions

  1. What are the groups relating to collection development under UC and CDL? What is the reporting structure? What is the function of each group?
    Who are the members? Who are our representatives to these groups?
  2. Where do we report an error in CDL databases, e.g., UCSB holdings, subject headings, etc.?
  3. How many types of system-wide purchases does CDL have? What is meant by Tier 1, Tier 2, Tier 3 purchases? How do I make a suggestion for a system-wide purchase? How does CDL purchase databases? (This could include ebooks and ejournals.)
  4. What are the procedures for acquisition of the various types of electronic resources--for example, what about purchase of a book (encyclopedia, print version) that is arranged as a UC consortial purchase and includes access to the online version? Exactly what information do I send, and to whom?
  5. How many shared-purchase programs for collection development exist in UC?

Answers
1. What are the groups relating to collection development under UC and CDL?  What is the reporting structure?   What is the function of each group?  Who are the members?  Who are our representatives to these groups?

The University Librarian advisory structure was formed in 1998 and represents the overall organizational structure of the UC Library System by which library issues are discussed and communicated system-wide. A description of the UL organizational advisory structure and goals can be seen at
http://libpo.ucdavis.edu/libdocs/ulas.pdf

Under the present structure the primary groups that are involved in evaluating and implementing collection development are,

The CDL is the tenth library of the UC system created in 1997/98 to develop and maintain shared digital collections in support primarily of the U.C. Academic community. CDLs mission and goals, which are reviewed regularly are listed in their website. http://www.cdlib.org/about/planning/mission.html

At the highest level, CDL and systemwide planning initiatives are guided by UC's Systemwide Library and Scholarly Information Advisory Committee (SLASIAC), currently chaired by UCLA Executive Vice Chancellor Rory Hume. SLASIAC consists of faculty, administrators and librarians.

The CDL also seeks input from the University Committee on Library (UCOL); a system-wide Academic Senate committee composed of the chairs of each of the campus faculty senate library committees.

Beverlee French, the Director of Shared Digital Content, supervises and guides the decisions of shared digital resources for CDL. Beverlee French solicits input from UC campuses through the following groups.

* Cecily Johns is the UCSB representative to CDC and to SOPAG.

2. Where do we report an error in CDL databases, e.g., UCSB holdings, subject headings, etc.?
Errors in the CDL databases can be reported by contacting CDL using their email address. cdl@www.cdlib.org

3. How many types of system-wide purchases does CDL have? What is meant by Tier 1, Tier 2, Tier 3 purchases? How do I make a suggestion for a system-wide purchase? How does CDL purchase databases? (This could include ebooks and ejournals.) Currently CDL follows a multi-tier model of co-investment model among UC campuses and the CDL.

Suggestions for CDL system-wide purchase can be submitted to JSC in several ways. Suggestions can be submitted to the appropriate Survey Coordinator for each disciplinary area i.e. Area Studies, Science. Etc. In addition, recommendations can first circulate among each subject / discipline consortial groups i.e. History/Women Studies, Ethnic and Gender Studies Library Network, etc. before these recommendations are sent by the group to the Survey Coordinator. The AUL Collections should also be informed of any recommendation to JSC, since there may be campus cost sharing involved in purchases, at either the tier 1 or tier 2 levels.

4. What are the procedures for acquisition of the various types of electronic resources. For example what about the purchase of a book (encyclopedia, print version) that is arranged as a UC consortial purchase and includes access to the online version? Exactly what information do I send, and to whom?
Procedures for acquisitions for various types of sources and tiers can be viewed at Acquisition Guidelines

5. How many shared-purchase programs for collection development exist in UC?
The shared-purchase programs that existed in the past, have been discontinued. The funds for SCAP were diverted to pay for CDL databases. Shared collection development decisions are made by the CDL Joint Steering Committee on Collections with recommendations from the bibliographers groups and approval on a campus-by-campus basis by CDC members.
Back to Collection Manager's Manual.
Authors: Task Force for Orientation of New Collection Managers; comments on content and arrangement to Sherri Barnes.

Updated: 10/15/04 10:37:44